Role: General Administrator
Reporting into: Competitions & Events Manager (dotted reporting line to HP Manager)
Location: Hockey Ireland, Unit 6 Sports HQ2 , Sport Ireland Campus, Snugborough Road, Dublin 15.
Annual Leave: 25 days annual leave.
Overview:
The Office Administrator will play a pivotal role in providing administrative support across various functions within Hockey Ireland. Reporting to the Competitions and Events Manager (with a dotted reporting line to the High-Performance Manager), the General Administrator is responsible for supporting in the areas of; Competitions, Events, Safeguarding, the JAG Pathway as well as supporting the CEO & Board as required.
Key Responsibilities:
Competitions Administration Support:
- Assist in the planning, coordination, and administration of Hockey Ireland delivered events.
- Assist with registrations, team entries, and communications with participating teams and clubs.
- Support the coordination of match schedules, venues, and officials for competitions.
Pathway Administration Support:
- Assist with pitch and venue bookings.
- Support the liaison of the travel company to facilitate travel arrangements for teams, officials, and staff.
- Assist with the distribution of team wear for the Junior Age Group (JAG) Programme
Office Phone Management:
- Answer incoming calls, respond to inquiries, and redirect calls to appropriate personnel.
- Serve as the primary point of contact for external stakeholders contacting the organisation.
Safeguarding and Vetting Support:
- Assist in the implementation and maintenance of safeguarding policies and procedures.
- Coordinate the vetting process for staff, volunteers, coaches, and officials in compliance with regulatory requirements.
- Support the administration of vetting forms.
Administrative Support to CEO and Board:
- Prepare and distribute meeting agendas, minutes, and other documentation as required.
- Assist in the organisation of Board meetings, including venue booking, catering arrangements, and logistical support.
- Liaise with the travel company required for the CEO, Chair and President.
Qualifications and Skills:
- Previous experience in administrative roles, preferably in a sports organisation or similar environment.
- Strong organisational and time-management skills with the ability to prioritise tasks effectively.
- Excellent communication skills, both verbal and written, with a professional and courteous manner.
- Proficiency in Microsoft Word and Excel.
- Ability to work independently as well as part of a team, with a proactive and solution-oriented approach.
Application Process
The closing date for applications will be 23rd August 2024, with interviews being held on 28th August 2024. Applicants will need to be eligible to work within the EU & UK. A detailed letter of application and full CV should be sent by email to anne.mccormack@hockey.ie with the subject “General Adminstrator”